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Project Coordinator - Large format Graphics for Events and Exhibitions

  • Location

    Takeley

  • Sector:

  • Job type:

    Permanent

  • Salary:

    £30k plus benefits

  • Contact:

    Daniel Tanner

  • Contact phone:

    020 8529048

  • Job ref:

    VR/05403

  • Published:

    about 6 hours ago

  • Expiry date:

    2026-03-10

  • Consultant:

    Daniel Tanner

​Role: Project Coordinator - Large format Graphics for Events and Exhibitions

Salary: £30k plus benefits

Location: Takeley, Essex

Reference: VR/05403

Our client, a growing large-format print and design business based in Essex, is looking to recruit a highly organised and detail-focused Project Coordinator to support its Project Management team.

This role is ideal for someone who enjoys working with structured data, systems, and processes, and who is looking to build a career in project coordination and project management within a fast-paced, creative production environment.

The Role:

The Project Coordinator plays a key support role across the full project lifecycle. The primary focus is ensuring project information is accurate, complete, and functioning correctly within Smartsheet, while also supporting quoting, coordination, and health & safety documentation.

This position offers structured development into broader project management responsibilities, including learning to prepare RAMS and method statements.

Key Responsibilities:

Project Data, Systems & Quality Control:

  • Check and verify project information entered by multiple teams to ensure accuracy and consistency

  • Ensure all project hyperlinks, documentation links, and references are correct and functional

  • Maintain and monitor Smartsheet workflows, spreadsheets, formulas, and automations

  • Carry out quality control checks before projects move into production or site

  • Identify errors, inconsistencies, or missing information and proactively resolve them

  • Support continuous improvement of project systems, templates, and processes

Quoting & Project Support:

  • Assist with preparing accurate project quotations

  • Support Project Managers with coordination from enquiry through to delivery

  • Track project deadlines, requirements, and key information

  • Assist with change control, variations, and basic cost tracking

  • Take ownership of smaller projects as experience develops

Health & Safety, RAMS & Method Statements:

  • Learn to prepare and review Risk Assessments and Method Statements (RAMS) under supervision

  • Assist with method statements aligned to project requirements and site conditions

  • Ensure health & safety documentation is correctly stored, linked, and accessible

  • Support compliance with internal health & safety processes

Communication & Reception Support:

  • Answer overflow incoming calls during peak periods

  • Direct calls professionally to the correct teams or individuals

  • Act as a friendly and professional point of contact when required

  • Liaise with internal teams including design, production, and logistics

The Ideal Candidate:

  • Highly organised with strong attention to detail

  • Confident working with spreadsheets, formulas, links, and structured data

  • Strong Excel skills essential; Smartsheet experience desirable

  • Interested in learning quoting, project coordination, and health & safety documentation

  • Clear and professional communication skills

  • Proactive mindset with the ability to identify issues and suggest improvements

  • Able to manage competing priorities in a busy environment

  • Comfortable working independently while supporting multiple teams.

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