Executive Assistant

​Role: Executive Assistant

Salary: Competitive

Job Status: Permanent/ Full Time

Location: Takeley, Essex

Vacancy Reference: VR/05332

Role Description:

Our client is a world-renowned innovator in signage, graphics, and modular stand solutions, delivering dynamic brand environments across exhibitions, events, and commercial spaces. Headquartered in Essex with a European hub in Valencia, they are trusted by global brands to bring creative concepts to life through precision, sustainability, and cutting-edge execution.

They are now seeking an exceptional Executive Assistant to provide high-level support to their C-Level leadership team. This is more than a traditional EA role - it's a strategic position at the heart of a fast-paced, cross-border business where your contribution will directly influence operational excellence and executive impact.

The Role:

Strategic Executive Support:

• Manage complex diaries and international travel logistics for C-suite leaders

• Prepare executive-level documentation including board agendas, strategic minutes, and action plans

• Handle confidential information and high-level communications with discretion and professionalism

Operational & Project Coordination:

• Track and report on strategic initiatives across the UK and European entities

• Develop dashboards and briefings to inform executive decision-making

• Proactively identify and mitigate project risks to ensure seamless execution

Stakeholder & Leadership Engagement:

• Act as a key liaison between executive leadership and internal/external stakeholders

• Coordinate with department heads to drive cross-functional alignment

• Support high-level meetings with clients and partners, including relationship management

Administrative Excellence:

• Maintain accurate executive documentation and business records

• Provide day-to-day administrative support, including HR, procurement, and finance coordination

• Champion process improvement and efficiency in internal systems and workflows

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The Ideal Candidate:

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Essential:

• Proven experience supporting senior leadership or C-Level executives

• Impeccable organisation, communication, and multitasking abilities

• Proficiency in Microsoft Office and absolute discretion in handling sensitive information

Desirable:

• Background in signage, events, or creative industries

• Familiarity with project management tools (e.g., Smartsheet, CRM platforms)

• Spanish language skills or experience working with international teams

• A proactive, solutions-oriented mindset with a drive for continuous improvement

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Why Join?

• Competitive salary and benefits package

• A collaborative, forward-thinking team culture

• Exciting career progression and personal development opportunities

• Work for a market leader recognised globally for innovation and excellence.