Bid Manager

​Role: Bid Manager

Salary: £50k plus benefits

Job Status: Permanent / Full Time

Location: Hybrid - 4 days WFH / 1 day in the office

Vacancy Reference: VR/05367

Role Description:

Our Client is a UK-based provider of facilities management services with over 35 years' experience. They serve a diverse client base including NHS Trusts, universities, private healthcare, local authorities and commercial offices. They require a Bid Manager to join their team and help support the growth and development of the business.

Duties:

• Responsible for the smooth management of the entire bid process from end-to end including completion of Selection Questionnaires and to Invitation to Tender stage

• Prepare a bid report, summarising key aspects of the opportunity

• Organise and attend bid kick off meetings

• Develop win themes and USPs

• Conduct local area research, develop competitor intelligence and market analysis

• Review T&Cs / contract for any showstoppers

• Coordinate and project manage all parties involved in the bid process to ensure everyone is aware of the level of contribution expected of them and the deadlines.

• Draft written responses drawing on operational input, previous submissions in the library, specifications, policy research and local research

• Liaising with wide variety of internal resources to collate relevant information to ensure a high-quality bid

• Develop accurate and consistent bids with the assistance of relevant internal departments

• Write bespoke content for submissions

• Ensure all bid documentation is clear, concise, crucial, compelling and meets all the criteria in bid specifications

• Ensure bid and tender documentation is properly formatted, collated and presented in a professional and timely manner in line with the company style guide

• Ensure all timelines are met and that the bid submitted is compliant in line with client's requirements

• Proofread written documentation prior to submission

• Prepare tender submissions for review and approval, ensuring that the submission is fully reviewed ahead by the Business and the Group Bid Director ahead of the deadline

• Submission of tenders bids, 24 hours ahead of the deadline

• Ensure all bids are stored in a 'bid library' for further use and review for future bidding opportunities

• Liaise with clients to source feedback from bids whether successful or not and utilising feedback from unsuccessful bids to improve future submissions

• Be familiar with best practice recommendations and accreditations in relation to cleaning

• Practice and promote effective, timely communication both within and outside the company

• Promote anti-discriminatory practice

• Protect the confidentiality of service users and of the business

• Participate in staff development (including supervision), training and performance appraisals as required

• Promote and fulfil the company’s service aims as defined in the company’s Statement of Purpose

• Comply with company policies and procedures as appropriate

• Participate in any meetings as required

Experience, Skills and Personal Attributes:

• Great time management, efficiency and the ability to meet deadlines and work with minimal supervision

• Eager to take on responsibility, remaining calm under pressure

• Attention to detail - reading and interpreting instructions carefully

• Able to use your industry experience to understand complex tender information

• You need to deal with complex business relationships and manage multiple resources to deliver a strong, winning case to the prospective client.

• Strong written communication skills

• Methodical, attention to detail and ability to multi-task.

• Managing the bid process

• Experience of writing bids as part of a tender process

• Excellent communication skills both verbal and written

• Leadership and stakeholder management skills

• IT Skills

• Consistent and high level of accuracy in undertaking work tasks

• Willingness to travel in the UK.

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