W1siziisimnvbxbpbgvkx3rozw1lx2fzc2v0cy9ccmlkz2ugumvjcnvpdg1lbnqvanbnl2jhbm5lci1qb2itaw1hz2uuanbnil1d

Office Manager/PA

Office Manager/PA

  • Location

    Harlow

  • Sector:

    Administration

  • Job type:

    Permanent

  • Salary:

    £28,000 - £32,000

  • Contact:

    Daniel Tanner

  • Contact email:

    [email protected]

  • Job ref:

    VR/04248

  • Published:

    7 months ago

  • Expiry date:

    2020-03-01

Job Overview: 
 
Based in Harlow, Essex. A young and dynamic business are looking to add another new member to their team. Established in 2014 they have seen year on year growth ever since. Specialising in large format Print and design, they are driven by the need to create the most memorable stands and graphics in the industry, with the client in mind every step of the way. Taking the latest print and cut technology to make their clients ideas a reality. 
 
With a global network of clients, their reputation has enabled them to become one of the fastest growing companies in their field and it is imperative that the team supports the work ethic, culture and quality that underpins the business. 
You will be offered an excellent working environment, culture and incentives to encourage you to be the best you can be, taking pride in what you do and the brand you work for. They are an SME that are growing rapidly and are continuously investing in their systems, technology and people which is integral to this growth and development. 
 
The environment is a busy one where deadlines need to be met so this role requires an individual with a can do attitude, excellent communication skills and a strong work ethic. The MD will rely heavily on this person therefor needs someone who is prepared to give 100% to the success of this support. With ambitious plans for the future so they need a committed individual that is able to adapt to changing environments and have the personality traits to deliver.  This is an excellent opportunity to become an integral part of a young ambitious organisation. You must able to demonstrate all of the above characteristics at interview stage and engage in the process with strong references. 
 
Duties and Responsibilities 
  • Arrange meetings, sending diary invites, ensuring the Director has correct papers needed before attending a meeting
  • Extensive travel arrangements, with on occasions multi countries visited within one trip. Booking of flights, hotels, restaurants and organising visas
  • Dealing with incoming and outgoing correspondence
  • Expenses and Invoicing
  • Preparing documents and proof reading
  • Attending meetings and minute taking
  • Liaising with external organisations
  • Filing, both manual and online
  • Ordering, and management of company vehicle - Ensuring MOT, tax and insurances are up to date
  • Organising meetings and managing databases
  • Organising company events 
  • Ordering stationery and furniture
  • Dealing with correspondence, complaints and queries
  • Preparing letters, presentations and reports
  • Managing office budgets
  • Liaising with staff, suppliers and clients
  • Implementing and maintaining procedures/office administrative systems
  • Ensuring that health and safety policies are up to date using a range of software packages
  • Attending meetings with senior management
  • Assisting the organisation's HR function <https://targetjobs.co.uk/career-sectors/hr-and-recruitment> by keeping personnel records up to date, arranging interviews and so on
Key Skills and requirements: 
  • Ensure the efficient running of the office 
  • Organise office operations and procedures 
  • Experience in using Accountancy software/Book keeping
  • Servicing the needs of our existing customers/suppliers 
  • Ensure that all items are invoiced and paid on time 
  • Previous experience as an office manager 
  • Excellent communication and 'people skills' 
  • Strong organisational and planning skills 
  • The ability to work calmly under pressure 
  • Attention to detail and problem solving skills 
  • Ability to multi-task and prioritise work 
  • Customer focused 
  • Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) 
Soft Skills
  • A proactive thinker and always one step ahead in terms of organisational abilities
  • Able to remain calm under pressure and think fast on their feet
  • Being flexible and understanding this is not a 9-5 job, there will be out of hours requirements
  • A positive attitude and willingness to help with a broad range of tasks is key
  • Excellent communication skills with perfect spelling and grammar