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Compliance Administrator

  • Location

    Shoreham

  • Sector:

    Administration

  • Job type:

    Permanent

  • Salary:

    £28000

  • Contact:

    Michelle Brightly

  • Job ref:

    VR/04377

  • Published:

    about 1 month ago

  • Expiry date:

    2021-05-08

Role: Compliance Administrator
Salary: £28k plus standard benefits
Job Status: Permanent / Full Time 
Location: Shoreham, Kent 
Vacancy Reference: VR/04377
Role Description:
Job Description - Compliance Manager
 
Accounts:
  • Generate and sending invoices and credit notes through accounting system
  • Assist with Payroll, recording monthly figures; commission, expenses, credits
  • Logging records on Task Manager - chasing invoices sending relevant contact email
  • Processes expenses and invoices
  • Oversee the payment of supplier invoices
Quality Management: 
  • Responsibility for Document Control and Change Management
  • Participating as a member of the Management Team in the development and implementation of business strategy and objectives
  • Developing strategic and global alignment of the QMS strategy
  • Responsible for assessment and approval of change control of quality system per regulatory and internal system requirements
  • Understanding system integrations and contributing to development & generation of systems on a high level
  • Overseeing the updating of monthly Quality Assurance KPIs on all key quality system related performance indicators
  • Supporting continued accreditation to all regulatory bodies and ensuring good relationships and collaboration with notified bodies to manage certification status & changes
  • Manages the customer complaint procedure
  • Organises and carries out internal audits of company processes and procedures 
  • Take part in yearly audit from BSI Assessor
HR:
  • Promote staff development and Training
  • Maintain employee records, ensuring information is kept up to date
  • Develop and implement new administrative systems, such as record management
  • Oversee the recruitment of new staff, sometimes including training and induction
  • Carry out staff appraisals, manage performance 
  • Promote staff development and training
  • Implement and promote equality and diversity policy
  • Review and update health and safety policies and ensure they're observed
  • Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
  • Attend conferences and training
  • Maintain Holiday and absence
  • Maintain work structure, keeping Job Descriptions up to date for all staff
  • Manage employee benefits 
  • Deal with any requests for information for supplier lists-  ITT’s / RFP’s 
  • Manage the renewal of memberships with trade associations such as IWFM
  • Manage the renewal of company insurances such as Public Liability, Professional Indemnity etc.